Agenda: BOE Open Public Meeting on Feb. 14

The following information was provided by the Scotch Plains-Fanwood Board of Education.

SCOTCH PLAINS-FANWOOD BOARD OF EDUCATION
Open Agenda Meeting
February 14, 2013
7:30 p.m. Executive Session / 8:00 p.m. Public Session

Open Meeting Agenda February 14, 2013

BOARD PRESIDENT’S ANNOUNCEMENT:

The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Scotch Plains- Fanwood Board of Education has caused notice of this meeting to be published by having the date, time and place thereof posted at the Board of Education offices located at Cedar Street and Evergreen Avenue, Scotch Plains, New Jersey. Such notice was also provided in written notice forwarded to the The Times, the Township Clerk of Scotch Plains and the Borough Clerk of Fanwood in the Annual Notice of Regularly Scheduled Meetings as adopted November 29, 2012.

ADDITIONS TO THE AGENDA:
IN ACCORDANCE WITH POLICY 9322-R, THE MEETING WILL BE OPENED FOR 15

MINUTES FOR PUBLIC COMMENTS (MAXIMUM 2 MINUTES PER SPEAKER).

COMMITTEE REPORTS:

• School/Community Relations

• District Mathematics Update – Mr. John Veninger

• Review of the 2013-14 School Budget with Presentations – Mrs. Deborah Saridaki

  LETTERS TO THE BOARD:

1-LET Receipt of email dated February 6, 2013 from Michael Lewis regarding updating a

Math Curriculum based on “Everyday Math”. SUPERINTENDENT’S REPORT:

1-S Out of District Placements

2-S Harassment, Intimidation, and Bullying Report -

MOTION: Recommend that the Board of Education affirms the Superintendent’s decisions in the 2 Harassment, Intimidation and Bullying investigations reported to the Board during January, based on her reports shared with the Board during the Executive Sessions on and January 17 and 24, 2013.

Open Meeting Agenda February 14, 2013 – Page 3

3-S MOTION:

4-S MOTION:

* 5-S MOTION:

Curriculum Approvals

Recommend that the Board of Education approve the following Course Proficiencies for the 2013-14 school year: (Roll Call Vote)

 ESL Proficiencies
 HS Transition Program (Special Education) Proficiencies  Everyday Math Renewal

12-Month Employee Holiday Calendar for 2013-2014

Recommend that the Board of Education approve the 2013-2014 12-Month Employee Holiday Calendar.

Approval of Field Trip Requests
Move that the Board of Education approve the following field trip requests:

School/Group Advisor SPFHS

BSU Step Team Wheeler

BSU Step Team Wheeler BSU Step Team Wheeler BSU Step Team Wheeler

DECA Beene

Qualifying Gavor, Fabiano V arsity Coaches Wrestling Team
Members

Terrill

8th Grade Thompson, Chorus Allen

7th grade (225 7th grade students) teachers

Field Trip

Ernst & Y oung/Black History Month Celebration

Colonia HS Competition Woodrow Wilson HS NJSIAA State finals

Middlesex County College

NJSIAA Wrestling Championship

Music Box Theater: Pippin Adventure Aquarium

Destination

Secaucus, NJ

Colonia, NJ Camden, NJ TBD

Officer's Meeting

Atlantic City, NJ

West 45th Street, New York NY

Camden, NJ

Date

Feb. 27, 2013

March 2, 2013 Feb. 16, 2013 March 17, 2013

March 12, 2013

March 8-10, 2013

May 29, 2013 May 9, 2013

Open Meeting Agenda February 14, 2013 – Page 4

PERSONNEL AGENDA:

* 1-PERS MOTION:

Approval of Superintendent’s Personnel Report

Move that the Board of Education approve the Superintendent’s recommendations for personnel on the Personnel Report dated February 14, 2013 in the areas noted below: (Roll Call Vote)

1. Resignations

2. Appointments

3. Extension of Leave of Absences

BUSINESS FUNCTIONS:

* 1-BUS MOTION:

2-BUS MOTION:

Approval of Staff Training

Move that the Board of Education approve the Superintendent’s recommendations for staff training reimbursements on report dated January 14, 2013.

Acknowledge Receipt of Disbursement Listings

Recommend that the Board of Education acknowledge receipt of the following disbursement listings dated January 31, 2013:

 Creative Summer Workshop  Cafeteria
 Payroll Agency Account
 Petty Cash

 Elementary Student Activity
 Terrill MS Student Activity
 Park MS Student Activity, and  High School Student Activity

Receipt of Security/Fire Drill Reports

Recommend that the Board of Education acknowledge receipt of the district schools’ Security and Fire Drill Reports.

Approval of Date to Hold Public Hearing on 2013-14 School Budget (March 21 Board Meeting)

3-BUS MOTION:

4-BUS

Open Meeting Agenda February 14, 2013 – Page 5

5-BUS MOTION:

* 6-BUS MOTION:

Approval of Aquarius Capital for Actuarial Consulting Services

Recommend that the Board of Education approve Aquarius Capital to provide Actuarial Consulting Services, a postemployment benefits full valuation under Government Accounting Standards Board (GASB45) for Fiscal Year 2012-13 at a cost of $8,500.

Approve Potter Architects to Prepare Plans and Specs for the following projects:

Move that the Board of Education approve Potter Architects to take the following actions in the New Roof-Top Units project at SPF High School

• Prepare plans and specifications related to the 8 New Roof-Top Units project at Scotch Plains-Fanwood High School

• Submit plans and specifications to the State Department of Education, and

• Modify the Long Range Facilities Plan (LRFP) to incorporate this project, and

  Be It Resolved that the cost for the above referenced professional services will not exceed $98,750, and funding is available for these services.

  and

that the Board of Education approve Potter Architects to take the following actions in the district-wide exterior doors replacement project:

• Prepare plans and specifications related to the district-wide exterior doors project,

• Submit plans and specifications to the State Department of Education, and

• Modify the Long Range Facilities Plan (LRFP) to incorporate this project, and

  Be It Resolved that the cost for the above referenced professional services will not exceed $17,000, and funding is available for these services,

Approval of Construction Change Order
Recommend that the Board of Education approve the following change orders:

7-BUS MOTION:

Contractor Kelin Heating

Kelin Heating

Project
HVAC Upgrades to MPR & Aux. Gym @ HS
HVAC Upgrades to MPR & Aux. Gym @ HS

Change Order# # 2

# 3

Amount <$5,000.00>

<$38,287.00>

Open Meeting Agenda February 14, 2013 – Page 6

* 8-BUS MOTION:

9-BUS MOTION:

10-BUS MOTION:

Approval of Nonpublic School Technology Initiative Program Agreements

Move that the Board of Education approve the Nonpublic School Technology Initiative Program Agreements for the following participating schools located within the Scotch Plains-Fanwood district:

` 11-BUS

St. Bartholomew Academy
Union Catholic High School
Christopher Academy
Jewish Community Center
Scotch Plains Baptist Christian Day School

Acceptance of
Recommend that the Board of Education approve the following resolution:

Be It Resolved that the Margaret and Peter Chang Foundation has awarded the Scotch Plains-Fanwood School District and A Vision in Motion, Inc., a grant in the amount of $35,000 per year for two years for the “Dream, Believe & Work” program.

Business Reports

Receipt of Board Secretary’s Reports, Treasurer of School Funds Reports, and Budget Adjustments:

Pursuant to N.J.A.C 6A:23-2.11(c)3, the Board Secretary certifies that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C 6A:23-2.11(a); and that the Board of Education, after review of the Board Secretary's and Treasurer's monthly financial reports, in the minutes of the board each month that no major account or funds has been overexpended in violation of N.J.A.C 6A:23-2.11(b).

Therefore, Be It Resolved that the Board of Education approves receipt of Budget Adjustments, the Board Secretary’s Report and the Treasurer of School Monies Report for the period ending January 31, 2013

Bill List (January 19 – February 15, 2013)

• • • • •

Margaret and Peter Chang Foundation Award

BOARD POLICIES:

1-POL Approval of Board Policy

MOTION: Recommend that the Board of Education approve first reading of the following policy:

#5300 Use of Defibrillators

NEW BOARD BUSINESS:

Open Meeting Agenda February 14, 2013 – Page 7

OTHER BOARD BUSINESS:

1-OBB(a) (b)

2-OBB
APPROVAL OF MINUTES:
MOTION: Recommend that the Board of Education approve the minutes listed below:

1. Annual Organization Meeting – January 8, 2013

2. Annual Organization Meeting – January 8, 0213 – Executive Session

3. Open Agenda Meeting – January 17, 2013

4. Open Agenda Meeting – January 17, 2013 – Executive Session

5. Regular Public Meeting – January 24, 2013

IN ACCORDANCE WITH POLICY 9322-R, THE MEETING WILL BE OPENED FOR 15 MINUTES FOR PUBLIC COMMENTS. (MAXIMUM 2 MINUTES PER SPEAKER.) SPEAKERS ADDRESSING ITEMS ON THE AGENDA WILL BE HEARD FIRST. IF TIME REMAINS, SPEAKERS MAY ADDRESS OTHER MATTERS.

GOOD OF THE ORDER ADJOURNMENT:
Motion: Move to adjourn.

UPCOMING SCHEDULED MEETINGS:

Thursday, February 21, 2013 – Regular Public Meeting – 7:30 p.m. – Administration Bldg. Wednesday, March 6, 2013 – Budget Review/Tentative Budget – 8:00 p.m. Administration Bldg. Thursday, March 14, 2013 – Open Agenda Meeting – 7:30 p.m. – Administration Bldg. Thursday, March 21, 2013 – Regular Public Meeting/Public Hearing on Budget – 7:30 p.m. – Administration Bldg.

Request to Attend Workshops Workshop Reports

Youth Art Month