Agenda: BOE to Vote on Everyday Math Renewal at Feb. 21 Meeting

The following information was provided by the Scotch Plains-Fanwood Board of Education.

SCOTCH PLAINS-FANWOOD BOARD OF EDUCATION Regular Public Meeting
February 21, 2013
7:30 p.m. Executive Session / 8:00 p.m. Public Session
CALL TO ORDER AND ROLL CALL: p.m

Regular Public Meeting Agenda February 21, 2013

BOARD PRESIDENT’S ANNOUNCEMENT:

The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Scotch Plains-Fanwood Board of Education has caused notice of this meeting to be published by having the date, time and place thereof posted at the Board of Education offices located at Cedar Street and Evergreen Avenue, Scotch Plains, New Jersey. Such notice was also provided in written notice forwarded to the The Times, the Township Clerk of Scotch Plains, and the Borough Clerk of Fanwood in the Annual Notice of Regularly Scheduled Meetings as adopted November 29, 2012

ADDITIONS TO AGENDA:

12-BUS
(a)

(b)

Related Services through Private Vendors First Children Learning Services, LLC Tiny Tots Therapy, Inc.

IN ACCORDANCE WITH POLICY 9322-R, THE MEETING WILL BE OPENED FOR 15 MINUTES FOR PUBLIC COMMENTS (MAXIMUM 2 MINUTES PER SPEAKER). THIS WILL BE THE FIRST OF THREE OPPORTUNITIES FOR PUBLIC COMMENT. SPEAKERS ADDRESSING BOARD PRIORITY ITEMS, LETTERS TO THE BOARD, AND THE SUPERINTENDENT’S REPORT (INCLUDING THE INSTRUCTIONAL UPDATE) WILL BE HEARD FIRST. IF TIME REMAINS, SPEAKERS MAY ADDRESS OTHER MATTERS.

COMMITTEE REPORTS:

 School/Community Relations  Curriculum
 Finance
 Facilities

 Shared Services
 Negotiations Update  Policy

INSTRUCTIONAL UPDATE: LETTERS TO THE BOARD:

1-LET Receipt of email dated February 6, 2013 from Michael Lewis regarding updating a Math Curriculum based on “Everyday Math”.

SUPERINTENDENT’S REPORT:

1-S Out of District Placements

Regular Public Meeting Agenda February 21, 2013 – Page 3

* 2-S MOTION:

* 3-S MOTION:

* 4-S MOTION:

Harassment, Intimidation, and Bullying Report -

Move that the Board of Education affirms the Superintendent’s decisions in the 2 Harassment, Intimidation and Bullying investigations reported to the Board during January, based on her reports shared with the Board during the Executive Session on January 17, 2013.

Curriculum Approvals

Move that the Board of Education approve the following Course Proficiencies for the 2013-14 school year: (Roll Call Vote)

 ESL Proficiencies
 HS Transition Program (Special Education) Proficiencies  Everyday Math Renewal

12-Month Employee Holiday Calendar for 2013-2014

Move that the Board of Education approve the 2013-2014 12-Month Employee Holiday Calendar.

5-S
PERSONNEL AGENDA:

* 1-PERS

Move that the Board of Education approve the Superintendent’s recommendations for personnel on the Personnel Report dated February 21, 2013 in the areas noted below: (Roll Call Vote)

1. Appointments 2. Correction
3. Resignation

Approval of Field Trip Requests (approved February 14)

IN ACCORDANCE WITH POLICY 9322-R, THE MEETING WILL BE OPENED FOR 15 MINUTES FOR PUBLIC COMMENTS. (MAXIMUM 2 MINUTES PER SPEAKER.) SPEAKERS ADDRESSING BUSINESS FUNCTIONS AND OTHER BOARD BUSINESS WILL BE HEARD FIRST. IF TIME REMAINS, SPEAKERS MAY ADDRESS OTHER MATTERS.

BUSINESS FUNCTIONS:

* 1-BUS MOTION:

* 2-BUS

Approval of Staff Training

Move that the Board of Education approve the Superintendent’s recommendations for staff training reimbursements on report dated January 21, 2013.

Acknowledge Receipt of Disbursement Listings

Regular Public Meeting Agenda February 21, 2013 – Page 4

MOTION:

Move that the Board of Education acknowledge receipt of the following disbursement listings dated January 31, 2013:

 Creative Summer Workshop  Cafeteria
 Payroll Agency Account
 Petty Cash

 Elementary Student Activity
 Terrill MS Student Activity
 Park MS Student Activity, and  High School Student Activity

Receipt of Security/Fire Drill Reports

Move that the Board of Education acknowledge receipt of the district schools’ Security and Fire Drill Reports.

Approval of Date to Hold Public Hearing on 2013-14 School Budget

Move that the Board of Education approve March 21, 2013 as the dated to hold the Public Hearing on the 2013-14 School Budget.

Approval of Aquarius Capital for Actuarial Consulting Services

Move that the Board of Education approve Aquarius Capital to provide Actuarial Consulting Services, a postemployment benefits full valuation under Government Accounting Standards Board (GASB45) for Fiscal Year 2012-13 at a cost of $8,500.

Potter Architects to Prepare Plans and Specs for District Projects (approved February 14)

- New HVAC Roof-Top Units, and
- District-Wide Exterior Door Replacement

Approval of Construction Change Order
Move that the Board of Education approve the following change orders:

* 3-BUS MOTION:

* 4-BUS

* 5-BUS MOTION:

6-BUS

* 7-BUS MOTION:

Contractor Kelin Heating

Kelin Heating

Project
HVAC Upgrades to MPR & Aux. Gym @ HS
HVAC Upgrades to MPR & Aux. Gym @ HS

Change Order# # 2

# 3

Amount <$5,000.00>

<$38,287.00>

Regular Public Meeting Agenda February 21, 2013 – Page 5

8-BUS

* 9-BUS MOTION:

* 10-BUS MOTION:

Approval of Nonpublic School Technology Initiative Program Agreements (approved February 14)

Acceptance of Margaret and Peter Chang Foundation Award
Move that the Board of Education approve the following resolution:

Be It Resolved that the Margaret and Peter Chang Foundation has awarded the Scotch Plains-Fanwood School District and A Vision in Motion, Inc., a grant in the amount of $35,000 per year for two years for the “Dream, Believe & Work” program.

Approval of Business Reports

Receipt of Board Secretary’s Reports, Treasurer of School Funds Reports, and Budget Adjustments:

Pursuant to N.J.A.C 6A:23-2.11(c)3, the Board Secretary certifies that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C 6A:23-2.11(a); and that the Board of Education, after review of the Board Secretary's and Treasurer's monthly financial reports, in the minutes of the board each month that no major account or funds has been overexpended in violation of N.J.A.C 6A:23-2.11(b).

Therefore, Be It Resolved that the Board of Education approves receipt of Budget Adjustments, the Board Secretary’s Report and the Treasurer of School Monies Report for the month ending January 31, 2013.

Approval of Bill List

Move that the Board of Education approve bills for the period of January 19 – February 15, 2013 in the amount of $2,469,190.41.

Related Services through Private Vendors

1. (a)  Move that the Board of Education enter into an agreement with First

   Children Learning Services, LLC to provide assessment of student, a treatment plan, direct ABA therapy, and provide Board Certified Behavior Analyst supervision at a cost not to exceed $30,000,

   and

2. (b)  that the Board of Education enter into an agreement with Tiny Tots Therapy, Inc. for school based occupational and physical therapy services from February 13 through August 15, 2013 for a cost not to exceed $9,000.00

* 11-BUS MOTION:

*12-BUS

BOARD POLICIES:

Regular Public Meeting Agenda February 21, 2013 – Page 6

* 1-POL Approval of Board Policy

MOTION: Move that the Board of Education approve first reading of the following policy: #5300 Use of Defibrillators

NEW BOARD BUSINESS: OTHER BOARD BUSINESS:

1-OBB(a) (b)

* 2-OBB MOTION:

Request to Attend Workshops Workshop Reports

Youth Art Month
Move that the Board of Education adopt the following resolution:

WHEREAS, art education contributes powerful educational benefits to all elementary, middle, and secondary students including the following:

•   art education develops students’ creative problem-solving and critical thinking abilities;

•   art education teaches sensibility to beauty, order, and other expressive qualities;

•   art education gives students a deeper understanding of multi-cultural values and beliefs;

•   art education reinforces and brings to life what students learn in other subjects; and

APPROVAL OF MINUTES:

MOTION: Move

that the Board of Education approve the minutes listed below:

1. Annual Organization Meeting – January 8, 2013

2. Annual Organization Meeting – January 8, 2013 – Executive Session

3. Open Agenda Meeting – January 17, 2013

4. Open Agenda Meeting – January 17, 2013 – Executive Session

Regular Public Meeting Agenda February 21, 2013 – Page 7

1. Regular Public Meeting – January 24, 2013 – Executive Session

2. Board/PTA Roundtable – January 29, 2013

PUBLIC COMMENTS AS PER REGULATION 9322-R (MAXIMUM 2 MINUTES PER SPEAKER).

GOOD OF THE ORDER

MOTION FOR EXECUTIVE SESSION:

MOTION: WHEREAS, the Board of Education must discuss subjects concerning personnel, litigation and negotiations; and,

WHEREAS, the aforesaid subjects are not appropriate subjects to be discussed in a public meeting; and,
WHEREAS, the aforesaid subjects to be discussed are within the exemptions which are permitted to be discussed and acted upon in private session pursuant to P.L. 1975, Chapter 231,

IT IS THEREFORE RESOLVED that the aforesaid subjects shall be discussed in private recess by this Board and administrative staff, and information pertaining thereto will be made available to the public as soon thereafter as possible and once the reasons for non-disclosure no longer exist.

ADJOURNMENT:

Motion: Move to adjourn.

MEETING ADJOURNED AT P.M.

UPCOMING SCHEDULED MEETINGS:

Wednesday, March 6, 2013 – Budget Review/Tentative Budget – 8:00 p.m. Administration Bldg. Thursday, March 14, 2013 – Open Agenda Meeting – 7:30 p.m. – Administration Bldg. Thursday, March 21, 2013 – Regular Public Meeting/Public Hearing on Budget – 7:30 p.m. – Administration Bldg.