AGENDA: Dec. 20 Board of Education Open Public Meeting

SCOTCH PLAINS-FANWOOD BOARD OF EDUCATION Regular Public Meeting
December 20, 2012
7:30 p.m. Executive Session / 8:00 p.m. Public Session

MOTION FOR EXECUTIVE SESSION:

MOTION: WHEREAS, the Board of Education must discuss subjects concerning personnel, litigation and negotiations; and,

WHEREAS, the aforesaid subjects are not appropriate subjects to be discussed in a public meeting; and,
WHEREAS, the aforesaid subjects to be discussed are within the exemptions which are permitted to be discussed and acted upon in private session pursuant to P.L. 1975, Chapter 231,

IT IS THEREFORE RESOLVED that the aforesaid subjects shall be discussed in private recess by this Board and administrative staff, and information pertaining thereto will be made available to the public as soon thereafter as possible and once the reasons for non-disclosure no longer exist.

MEMBERS PRESENT:

Mrs. Jeanne Cleary
Mr. David Gorbunoff
Dr. Karen Kulikowski
Mr. Douglas Layne
Mr. Warren McFall
Ms. Amy Winkler
Mrs. Betty Anne Woerner Nancy Bauer, Vice President Trip Whitehouse, President

EXECUTIVE SESSION REPORT PLEDGE OF ALLEGIANCE

Regular Public Meeting Agenda December 20, 2012 – Page 2

BOARD PRESIDENT’S ANNOUNCEMENT:

The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Scotch Plains-Fanwood Board of Education has caused notice of this meeting to be published by having the date, time and place thereof posted at the Board of Education offices located at Cedar Street and Evergreen Avenue, Scotch Plains, New Jersey. Such notice was also provided in written notice forwarded to the The Times, the Township Clerk of Scotch Plains, and the Borough Clerk of Fanwood in the Annual Notice of Regularly Scheduled Meetings as adopted April 26, 2012

ADDITIONS TO AGENDA:

7-BUS Approval of additions vendors for special education services
10-BUS Authorize Environmental Remediation Management, (ER&M) to Oversee

Asbestos Removal Project

IN ACCORDANCE WITH POLICY 9322-R, THE MEETING WILL BE OPENED FOR 15 MINUTES FOR PUBLIC COMMENTS (MAXIMUM 2 MINUTES PER SPEAKER). THIS WILL BE THE FIRST OF THREE OPPORTUNITIES FOR PUBLIC COMMENT. SPEAKERS ADDRESSING BOARD PRIORITY ITEMS, LETTERS TO THE BOARD, AND THE SUPERINTENDENT’S REPORT (INCLUDING THE INSTRUCTIONAL UPDATE) WILL BE HEARD FIRST. IF TIME REMAINS, SPEAKERS MAY ADDRESS OTHER MATTERS.

COMMITTEE REPORTS:

 School/Community Relations  Curriculum
 Finance
 Facilities

 Shared Services
 Negotiations Update  Policy

INSTRUCTIONAL UPDATE:

December 20 – HS Chamber Choir Performance led by Mrs. Jan Allen

LETTERS TO THE BOARD:

1-LET Receipt of email dated December 5, 2012 from Nick Patel expressing his appreciation to the board for their interest and support for his safe driving campaign.

2-LET Receipt of emails regarding safety and security in our schools:

1. a)  from Jeannine Viscardi dated December 14, 2012

Regular Public Meeting Agenda December 20, 2012 – Page 3

SUPERINTENDENT’S REPORT:

* 1-S MOTION:

* 2-S MOTION:

* 3-S MOTION:

* 4-S MOTION:

Out of District Placements

Move that the Board of Education approve the following students for out of district placement for the remainder of the 2012-13 school year:

Case #:
Classification: Placement:
Rec. Date of Placement: Tuition Cost: Transportation Cost:

12-14
ED
La Europa Academy, Murray, UT 10/10/2012 – 6/30/2013
$4997.49 per month; $44,977.41 total Residential

Harassment, Intimidation, and Bullying Report

Move that the Board of Education affirms the Superintendent’s decisions in the 12 Harassment, Intimidation and Bullying investigations reported to the Board during November, based on her reports shared with the Board during the Executive Sessions on November 13 and 29, 2012.

Curriculum Approvals

Move that the Board of Education approve the following proficiencies:  Mathematics Proficiencies
 Mandarin Proficiencies

Approval of Creative Summer Workshop Classes for 2013

Move that the Board of Education approve the following Creative Summer Workshop Classes for 2013.

Creative Summer Workshops 2013

9 – 10:00 AM

Acrobatics, grade 5 – 8
Arts & Crafts, grades 1 – 4
Creative Ceramics, grades 1 – 3
Keeping In Step, grade 2
Kindergarten Express
Eat & Speak Italian!, grades 1 – 4
Glee Program
Fantasy Drawing for Beginners, grades 2 – 4 Music School

10 – 11:00 AM

Acrobatics, grade 2 – 4 Budding Fashion, grades 3-6 Creative Ceramics, grades 1 – 3 Creative Tales, grades K – 2

Regular Public Meeting Agenda December 20, 2012 – Page 4

Drawing & Sketching, grades 2 – 4
Glee Program
Kindergarten Express
Science is Fun, grades 3 – 4
International Cooking Class, grades 4 – 6 Music School

11:00 AM – 12:00 Noon

Creative Ceramics, grades 4 – 8
Drawing & Sketching, grades 5 – 9
Getting Ready to Read, grade 1
Literary Magazines, Newspapers & Poetry, grades 2 – 4 Piano Notes for Beginning & Intermediate, grades 5 – 8 Puppetry, grades 1 – 4

Music School

12:00 Noon – 1:00 PM

Fantasy Illustration, grades 5 – 8 Keeping In Step, grade 1 Keeping In Step, grade 3
Guitar Strummers, grades 4 – 9 Music School

5-S Revised 12-month employee holiday calendar for 2012-13 approved on December 13, 2012

6-S Field Trip Request for high school students participating in the Effective School Solutions (EES) program to travel to New York City to visit Rockefeller Center and nearby sites of interest on December 19, 2012 was approved on December 13, 2012.

PERSONNEL AGENDA:

* 1-PERS

Move that the Board of Education approve the Superintendent’s recommendations for personnel on the Personnel Report dated December 20, 2012 in the areas noted below: (Roll Call Vote)

1. Appointments
2. Leaves of Absence 3. Corrections

IN ACCORDANCE WITH POLICY 9322-R, THE MEETING WILL BE OPENED FOR 15 MINUTES FOR PUBLIC COMMENTS. (MAXIMUM 2 MINUTES PER SPEAKER.) SPEAKERS ADDRESSING BUSINESS FUNCTIONS AND OTHER BOARD BUSINESS WILL BE HEARD FIRST. IF TIME REMAINS, SPEAKERS MAY ADDRESS OTHER MATTERS.

BUSINESS FUNCTIONS:

* 1-BUS MOTION:

* 2-BUS * 3-BUS MOTION:

* 4-BUS MOTION:

Approval of Staff Training Reimbursements

Move that the Board of Education approve the Superintendent’s recommendations for staff training reimbursements on report dated December 20, 2012.

2012-2013 Budget Review Process – Guidelines and Assumptions Construction Change Orders

Move that the Board of Education approve the following change orders related to the Roofing Replacement Project at Brunner, Evergreen, and School 1.

* 5-BUS MOTION:

* 6-BUS MOTION:

Move that the Board of Education acknowledge receipt of the following disbursement listings dated November 30, 2012:

 Creative Summer Workshop  Cafeteria
 Payroll Agency Account
 Petty Cash

 Elementary Student Activity
 Terrill MS Student Activity
 Park MS Student Activity, and  High School Student Activity

Approval of Transportation Route

Move that the Board of Education approve a joint transportation contract with Westfield Board of Education for route SJBA (St. Joseph’s/Bishop Ahr) with payment of $4,369.36 due from Westfield.

Receipt of Security/Fire Drill Reports

Move that the Board of Education acknowledge receipt of the district schools’ Security and Fire Drill Reports.

Contractor
A.B.C.D. Construction Corp. A.B.C.D. Construction Corp.

Receipt of Disbursement Listings

Change Order #2

#3

Amount <$4,675.80>

<$37,528.57>

Regular Public Meeting Agenda December 20, 2012 – Page 6

* 7-BUS MOTION: a)

b)

Approval of Vendor for OT Services

Move that the Board of Education approve the following service provider for Occupational Therapy services for the remainder of the 2012-13 school year at $75.00 per hour, not to exceed 15 hours per week for in-district students:

Shari Vayda
2130 Gamble Road Scotch Plains, NJ 07076

Move that the Board of Education approve the following service provider for comprehensive neurodevelopmental evaluations on an as needed basis for the remainder of the 2012-13 school year at a cost of $550 per evaluation:

Lara E. Morse, MD
Institute of Neurology and Neurosurgery 200 South Orange Avenue
Livingston, NJ 07039

and

that the Board of education approve to extend the contract with SEARCH Consulting, a private vendor for related services and costs from January – June 2013 for an amount not to exceed $76,300.

Business Reports

Receipt of Board Secretary’s Reports, Treasurer of School Funds Reports, and Budget Adjustments:

Pursuant to N.J.A.C 6A:23-2.11(c)3, the Board Secretary certifies that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C 6A:23-2.11(a); and that the Board of Education, after review of the Board Secretary's and Treasurer's monthly financial reports, in the minutes of the board each month that no major account or funds has been overexpended in violation of N.J.A.C 6A:23-2.11(b).

Therefore, Be It Resolved that the Board of Education approves receipt of Budget Adjustments, the Board Secretary’s Report and the Treasurer of School Monies Report for the period ending November 30, 2012.

Approval of Bill List

Move that the Board of Education approve bills for the period November 21 – December 14, 2012 in the amount of $1,540,118.18.

* 8-BUS MOTION:

* 9-BUS MOTION:

c)

Regular Public Meeting Agenda December 20, 2012 – Page 7

*10-BUS Authorize Environmental Remediation Management, Inc. to Oversee Asbestos Removal Project at Brunner, McGinn, and the High School

MOTION: Move that the Board of Education authorize Environmental Remediation Management, Inc. to conduct and oversee the asbestos removal at Brunner, McGinn and the High School including monitoring cost for plans/specs, advertising for bid proposals, contractor solicitation including project management for site visits, bid walk, bid opening, overseeing of project and technology, clearance sampling, word processing and a final report for an estimated cost of $49,000.

BOARD POLICIES:
NEW BOARD BUSINESS: OTHER BOARD BUSINESS:

1-OBB(a) Request to Attend Workshops (b) Workshop Reports

APPROVAL OF MINUTES:

MOTION: Move that the Board of Education approve the minutes listed below:

1. Open Agenda Meeting – November 15, 2012
2. Open Agenda Meeting – November 15, 2012 – Executive Session 3. Regular Public Meeting – November 29, 2012
4. Regular Public Meeting – November 29, 2012 – Executive Session

PUBLIC COMMENTS AS PER REGULATION 9322-R (MAXIMUM 2 MINUTES PER SPEAKER).

GOOD OF THE ORDER

MOTION FOR EXECUTIVE SESSION:

MOTION: WHEREAS, the Board of Education must discuss subjects concerning personnel, litigation and negotiations; and,

WHEREAS, the aforesaid subjects are not appropriate subjects to be discussed in a public meeting; and,
WHEREAS, the aforesaid subjects to be discussed are within the exemptions which are permitted to be discussed and acted upon in private session pursuant to P.L. 1975, Chapter 231,

IT IS THEREFORE RESOLVED that the aforesaid subjects shall be discussed in private recess by this Board and administrative staff, and information pertaining thereto will be made available to the public as soon thereafter as possible and once the reasons for non-disclosure no longer exist.

ADJOURNMENT:

Motion: Move to adjourn.

MEETING ADJOURNED AT P.M.

UPCOMING SCHEDULED MEETINGS:

Tuesday, January 8, 2013 – Annual Organization Meeting – 7:30 p.m. – Administration Bldg. (originally scheduled January 3, 2012)

Thursday, January 17, 2013 – Open Agenda Meeting – 7:30 p.m. – Administration Bldg. Thursday, January 24, 2013 – Regular Public Meeting – 7:30 p.m. – Administration Bldg.